Blake Fire & Security Systems is a Southend-based, long established business starting out as an electrical company in 1979 NS growing into a building contractor in 1981. Industry approval for our fire and security systems came from SSAIB in 2002 and NSI Gold in 2005, followed by BAFE in 2007. Each manager and engineer at our Southend-on-Sea HQ is trained to be expert in the specifics of design, installation and maintenance for his/her service, including:
Under the regulation, Blake Fire & Security Systems does not require a Data Protection Officer however, our senior data controller can be contacted on:
Tel: 01702 447800.
The data that Blake Fire & Security Systems will process on your behalf are as follows:
We will process your data securely under the following legal basis:
Blake Fire & Security Systems will process personal data for a maximum of 7 years to coincide with HMRC and accounting records. Please see below a list of Data that can be held and its Retention length:
Types of Data
Letters of Request
12 Years after Request & Permanent microfilmed Record
Signed Forms of Nomination
12 Years after Request & Permanent microfilmed Record
Notification of Change of Address
All contracts with: Customers, suppliers and agents
10 yrs. After Expiry
Any Other Agreement or contract
10 yrs. After Expiry
Contact details kept on personal files (e.g. card index, MS Outlook)
Until it is apparent the person is no longer in the named location
Personal Information of any sort on a webpage or site
No longer than the period specifically agreed with the individual
As a data subject, you will have the following rights:
All the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
Under the UK’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information online
This privacy notice tells you how we, Blake Fire & Security Systems, will collect and use your personal data from our secure contact form which is accessible from the website. The data that comes through from the online forms will first be sent to HubSpot which is our management system we use for the website to monitor enquires and lead generation forms Finally, that information is then sent to us which will then be stored in our Cash management system, so that we can contact you with regards to any future works and business that you have with Blake Fire & Security Systems. We can at any point remove the data if requested and all storage systems are secured using passwords, and only using authorised personnel. Please see the Links in the Table below as they will take you to the correct sites if you wish to find out more information
Why does Blake Fire & Security Systems need to collect and store personal data?
For us to provide you any level of service we need to collect personal data for correspondence purposes. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
Our Downloadable eBooks
We have a lot of opportunities for people visiting our website to download eBooks which can provide further insight into our services and some handy tips. The form that you are asked to fill in to complete the download will have a checkbox at the bottom. You can tick this to opt in to Marketing emails, though leaving it unchecked is not the same as opting out (to opt out, see Opting Out instructions below). The checkbox is not compulsory, if you do not wish to tick the box then you will not receive marketing emails.
On the pages of our website you will see numerous contact /enquiry forms that can be filled in if you have further questions or if you would like to request a free site survey. As these are deemed legitimate interest, there is no need for a checkbox as any response from us will relate to the enquiry submitted.
Follow up Emails
If you have visited our website and submitted an enquiry, you will receive a follow up
email as this will be deemed as a service update subscription. You will be signed up to this again based upon
legitimate interest as these will be in response to previous enquiries.
All subscription based email correspondence that you receive from us has a link at the bottom to unsubscribe. You can unsubscribe at any time from all or just specific subscriptions using this link.
Will Blake Fire & Security Systems share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Blake Fire & Security Systems during dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Blake Fire & Security Systems .
How will Blake Fire & Security Systems use the personal data it collects about me?
Blake Fire & Security Systems will process (collect, store and use) the information you provide in a manner compatible with the UK’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Blake Fire & Security Systems is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Can I find out the personal data that the organisation holds about me?
Blake Fire & Security Systems at your request, can confirm what information we hold about you and how it is processed. If Blake Fire & Security Systems does hold personal data about you, you can request the following information:
The UK has approved sending personal data to some countries because they meet a minimum standard of data protection.
What forms of ID will I need to provide to access this?
Blake Fire & Security Systems accepts any of the following forms of ID when information on your personal data is requested:
Blake Fire & Security Systems will not pass on your data to third parties without first obtaining consent.
Safeguards in place to protect your Personal data:
Retrieve a copy of your safeguards here:
EU & US
Password policies & Encryption
Lollipop local (Website Management & Digital Marketing)
Encryption and Password Policies
First County Monitoring
Cash (Data management systems)
In the event that you wish to make a complaint about how your personal data is being processed or stored by Blake Fire & Security Systems (or its third parties), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority which is the ICO (www.ico.org.uk).
Please send any initial complaints to: email@example.com or contact directly on Tel: 01702613641